Job Ad: Folklore Archives Specialist at Harold B. Lee Library

By November 5, 2018

From our friends at the Harold B. Lee Library at Brigham Young University in Provo, UT:

Job Summary:

The mission of the Folklore Archives Specialist is to 1) identify and acquire, 2) describe and organize, and 3) provide reference service for the folklore materials held in the William A. Wilson Folklore Archives within the L. Tom Perry Special Collections.

Essential functions (include, but are not limited to):

Enable discovery of unique research materials through arrangement and description:

  • Accessioning incoming collections, analyzing and writing a description of the content of records, identifying the format and genre of records, and recording descriptions of records according to Describing Archives: A Content Standard (DACS) and local application guidelines
  • Identifying and maintaining original order of records, or reordering materials according to an established processing plan
  • Performing preservation actions on records
  • Ensure that folklore materials are processed in a timely fashion

Identify and resarch materials:

  • Creating a collection development policy, and identifying and acquiring appropriate materials for the William A. Wilson Folklore Archives
  • Work with campus faculty teaching folklore to acquire the student projects submitted to their classes

Reference and outreach for folklore collections:

  • Creating guides for accessing folklore materials
  • Use social media to promote folklore materials
  • Giving class presentations and curating exhibits featuring folklore materials

Revising finding aids for digital projects

  • Identifying and documenting computer media formats, file system architecture, and software file formats
  • Rewrite notes or add descriptive elements missing from existing descriptions according to established processing plan

Media transfer of electronic records

  • Identify computer media formats, file system architecture, and software file formats
  • Capturing digital images of computer media using digital forensics tools
  • Generate reports on file formats and content issues using digital forensics tools
  • Document original computer media

Identifi cation of preservation issues within archival collections

  • Analyzing the current physical condition of records and identifying those that need preservation actions
  • Refer materials in need of conservation treatment to the Conservation Lab



  • Bachelor’s degree in English or anthropology with a folklore emphasis
  • Strong interpersonal and communication skills
  • Demonstrated knowledge of the academic discipline of folklore
  • Excellent writing skills
  • Flexibility and ability to work both independently and in collaborative teams
  • Strong planning and personal management skills
  • High familiarity with computers (knowledge of HTML or XML preferred)
  • Excellent attention to detail
  • Experience with library and archival research


  • MLS/MLIS degree and/or archives experience
  • MA in Folklore or related discipline
  • Knowledge of Mormon and Western history
  • Knowledge of archival principles, practices, and archival standards (e.g. DACSMARC 21 Format for Bibliographic DataEncoded Archival Description, etc.)
  • Understanding of metadata standards (e.g. Dublin Core, etc.)
  • Knowledge and experience with arrangement and description of personal papers and/or organization records
  • Experience using ArchivesSpace or another archival collection tool
  • Experience using BitCurator digital forensics workstation

Employee Class: 3/4 Time (28 hour)
Work Location: Provo Campus

Environment: General office or other equivalently good environment
Physical Exam Required: N
Physical Exam Details: n/a

Desired Start Date: As soon as possible
Job Close Date: 11/11/2018

Pay Level: 52
Approximate Starting Salary: $22.83 to $32.97 per hour depending on qualifications and experience.

Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation 1, Letter of Recommendation 2

Equal Opportunity Employer: m/f/Vets/Disability

Article filed under Miscellaneous


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